Executive Administrator – Armonk, NY

Provide administrative support to Senior Leadership Team members.  Handle executives’ calendar, travel schedule, meetings, set up conference calls, reserve meeting rooms, prepares, and reviews expense reports, plans offsites, and executes special projects as required or assigned.  

Responsibilities and Duties:

• Highly proficient with calendar management – scheduling meetings and resolving calendar conflicts

• Arrange and coordinate all business travel as needed to include booking flights, hotel accommodations and transportation

• Process all expenses timely in RAMP system – reconcile and resolve any outstanding items

• Handle sensitive and confidential information with utmost discretion

• Order office supplies

• Assist with preparing meeting agendas, minutes, and presentations 

• Handle correspondence, emails, and phone calls. 

• Organize and maintain files, both physical and electronic

• Prepare reports and presentations as needed

Education & Experience:

• High school diploma – Associate’s or Bachelor’s degree preferred

• 5-7 years progressive experience as Administrative or Executive Assistant

Required Skills:

• Proactive approach – anticipating needs and promptly attending to

• Sound analytical skills and independent judgment

• Ability to collaborate effectively with team

• Strong problem-solving skills

• Exceptional time management

• Ability to multi-task and prioritize

• Excellent oral and written communication skills

• Outstanding organizational skills with attention to detail

• Able to work with confidential information

• Microsoft Office suite

Location: On-site in Armonk, NY office location – 5 days/week

Travel Requirements: n/a

Base Salary of $85K -$100K – 5+ years of Executive Admin experience required. Must be able to work on-site 5 days a week. Previous experience in the Critical Power industry is a plus!