Customer Service Associate - Madison, WI

Brief Description

Interacts with customers to provide information in response to inquiries about accounts, products, specials, promotions and services offered within branch. Maintains and establishes ongoing rapport with existing customers and internal staff to help meet overall sales objectives of branch and generate revenue through creation of sales leads.

Detailed Description

  • Interacts with customers by phone, email, and chat to provide information and to ensure best service possible.

  • Handles and resolves customer complaints, special orders, or returns in-store, via phone or mail.

  • Obtains and examines all relevant information to assess validity of complaints and to determine possible causes.

  • Answers customer questions regarding product, service, and operation, or maintenance.

  • Receives and processes orders, provides information concerning pricing, changes in service, discontinuance, and shipping.

  • Keeps records of customer interactions and transactions, records details of inquiries, complaints, and comments, and actions taken.

  • Refers unresolved customer grievances to designated departments for further investigation.

  • Completes customer invoicing.

  • Works with sales and operation to ensure seamless transfer of information once proposal is awarded.

  • Identifies additional product or service opportunities with existing or potential clients, and determines with customer sales and service manager, whether customer sales and service or outside sales should manage opportunity.

  • Maintains regular contact with existing clients, continually working to understand new or existing "pains" and needs and developing strategies to address those pains.

  • Logs all proposals and quotes to existing and potential customers.

  • Prepares for, attends, and participates in weekly sales meetings.

  • Remains current on industry trends, market activity and competitor products.

  • Ensures cleanliness of customer service area and work station.

  • Solicits sale of new or additional services or products.

  • Follows company procedures for all sales activities

Job Requirements


  • Customer service - 1+ year experience preferred


  • High School Degree or Equivalent required


  • Knowledge of principles and processes for providing customer and personal services including, customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

  • Ability to build working relationships with other functional areas to best support mutual objectives.

  • Basic problem-solving skills and ability to analyze information in order to provide excellent service to internal and external customers.

  • Ability to research and resolve customer issues.

  • Strong written and verbal communication skills.

  • Basic computer skills.

  • Customer service.

Working Environment:

General Office – Work is generally performed within an office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

Physical Requirements:

Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time.

Mental Requirements:

Employee required to problem-solve.

PAY - $16 to $18 an hour


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