Contract Administrator - Waunakee, WI


The Contract Administrator manages the execution of the bid process for new and recurring contracts. This position is responsible for working with multiple members of management to facilitate, manage, and develop bid proposals.


  • Manages and tracks online bid opportunities through multiple online applications.

  • Successfully manages multiple RFPs from receipt through final response.

  • Assists in establishing and setting up new bids.

  • Compiles all elements required of the RFP including specifications, per qualifications, and other exhibits that may be required and ensures timely submittal of all bids.

  • Prepares and files corporate licensing, order bond, and certificate of insurance for clients.

  • Ensures developed proposals are correctly packaged and delivered in accordance with RFP instructions.

  • Collects, compiles, and formats proposal content (drafts, final versions, etc.). Makes recommended corrections to bids as necessary.

  • Prepares bid packages for submittal.

  • Manages and updates templates with the most current information.

  • Develops and prepares regular reports on the status of contracts.

  • Determines priorities, goals, and objectives of work functions assigned.

  • Develops, recommends, and coordinates the implementation of new procedures for the assigned function.

  • Quality audits, data management, and scheduling.

  • Maintains and updates company crew list and company mailings.

  • Orders company supplies.

  • Other duties as assigned.


  • High school diploma or equivalent required. Associate’s degree in Business Management or related field preferred.

  • Previous work experience in the preparation, administration, and monitoring of contracts. Experience with construction and/or design professional contracts preferred.

  • Proficient in Microsoft Office and web-based programs required. Familiarity with bidding software preferred.

  • Previous experience with deadline-oriented environment.

  • Exceptional organizational and time management skills. Ability to prioritize, multi-task, and shift priorities as necessary.

  • Strong writing and editing skills with the ability to be accurate and thorough.

  • Proactive and self-directed, yet able to work as part of a team.

  • Builds positive, supportive, and collaborative relationships; seeks out opportunities to increase teamwork.

  • Ability to handle documents in a discrete, professional manner when working with sensitive information.


General office environment. Work is generally sedentary in nature but may require standing and walking for up to 25% of the time. The work environment is generally favorable and lighting and temperature are adequate. There are little or no hazardous or unpleasant conditions caused by noise, dust, etc.